Employee Resources

Employee Resources

Publication Acknowledgement

NOAA: This report was prepared by [your name] under award [insert award number] from the National Oceanic and Atmospheric Administration, U.S. Department of Commerce. The statements, findings, conclusions, and recommendations are those of the author(s) and do not necessarily reflect the views of the National Oceanic and Atmospheric Administration, or the U.S. Department of Commerce.


Business Expense Reimbursement Guidelines

Receipts for Business & Travel Expenses

Effective 7/1/2014 the University will no longer reimburse meals based on a per diem rate. Actual expenses will have to be claimed. When traveling on University Business, please RETAIN ALL DETAILED FOOD RECEIPTS if you will be seeking reimbursement. In addition, please note that receipts are required for all expenses of $50 or more. Receipts for expenses less than $50 (other than food) do not need to be submitted. Note: There is no reimbursement for alcohol.

The University encourages that reimbursable business expenses be substantiated within 30 days after the expense is incurred. Expenses incurred in advance of a trip, conference, or event should be substantiated within 30 days of purchase (e.g. airfare, conference fees, registration fees, advance deposits, etc.).

*If you would like Anna Valerio to set-up/prepare your report, please send receipts to [email protected]. The following instructions will need to be completed in Concur as she will need access. Log in with your Princeton NetID and password.

Directions for Setting up Assistant/Arranger 

• Under Profile (upper righthand corner), select Profile Settings. 

• On the left-hand side under travel setting select Assistants/Arrangers select +Add an Assistant, type Anna Valerio. Select Anna Valerio and save. 

• Under Expense Setting, select expense delegates, select add, enter Anna Valerio, and click add. Then below check off the following boxes: “can prepare” and “can view receipts.”

*If you would like to prepare your own report, please follow the instructions in the link below.

Concur Expense Report Instructions

Time for Research & Technical Staff